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FAQ

Frequently Asked Questions

1. How do I transfer a CPS database file from one computer to another?

2. Do the eInstruction response pads come with a warranty?

3. Does CPS work with Microsoft VISTA?

4. Can I give a make-up test to a student on a separate day and combine his/her results with the rest of the class?

5. Can I import a class roster from one CPS database into another CPS database?

6. How do I import an ExamView lesson into CPS?

7. How do I share lessons with other teachers?

1. How do I transfer a CPS database file from one computer to another?

It is recommended that you transfer your CPS files between computers using a flash disk (also commonly called a thumb drive or a removable USB drive), or a network location.

Before we begin, it will help you to understand that everything created in CPS (class rosters, lessons, grade book, etc.) is saved as a CPS database file, with a file extension of “.cps”. It is advisable that you know what your database is called, where it is, and that you make backups regularly.

Now, let’s say you have CPS lesson materials and class rosters in your office computer and you want to take those to the classroom computer so you can engage your students in a CPS lesson:

1. Insert your flash drive into the computer’s USB port, open “My Computer”, and open the flash drive (it will probably be labeled “Removable Disk”). If you are using a network location instead, open that location. The rest of these steps will be directed at flash disk users, but network users can adapt the same basic process.

2. Determine the location of your CPS database file and open the folder it is in. This will allow you to see the database file in the folder window. (If you do not know where to find your CPS database file or what it is called, you can refer to the blue bar at the top of the CPS program window, which displays the file path of the currently-opened database file.)

3. You should have two separate windows open after steps 1 and 2. Move the windows and adjust the sizes so that you can see each open window at the same time. (To size a window, move your mouse pointer to the outer edge until it turns into a bi-directional arrow, then click and drag. To move a window, click and drag the blue title bar at the top. If a window is maximized it cannot be adjusted – right click in the title bar and select “restore.”)

4. The CPS program should be closed at this point if it is open. Drag the database file from its window into the flash disk window. This will not actually move the file - it will copy it to the flash disk. (Only dragging between two locations on the same drive will windows actually move a file. Dragging from one drive to another, as in this case, produces a copy.) You should see a copy of the database file appear in the flash drive window.

5. Now to safely remove the flash drive, double-click on the icon at the bottom right of your screen that says “Unplug or eject hardware” when you put your mouse over it. The “Unplug or Eject Hardware” wizard should open. Click “Stop”, “OK”, and “OK” again.

Note: To avoid damage to the flash disk or data corruption, it is strongly advised you do not skip this step. DO NOT REMOVE the flash disk until the database or file has completely been copied to the flash disk.

6. Unplug the flash disk from the USB port, and plug it into the classroom computer’s USB port. Then open “My Computer”, and open the flash disk so that you can see your file in the window. It is advised that you do not open the file from here, but drag it to the computer’s desktop, or a folder location you have determined.

Note: It is highly recommended that you DO NOT open or run a CPS database file while it is on a flash drive or a network location, as this can lead to data corruption and make the file inaccessible – this possibly means a sudden loss of all of your data. Always copy it onto your computer’s hard drive before opening it. And as with any file, frequent backups are also recommended.

7. Drag-and-drop the CPS database file from the flash disk folder onto the desktop of the classroom computer, or into a location you have determined you would like to place it. You should see a copy of the file appear where you placed it. Double-click on that file to open it in CPS when you are ready to use it.

2. Do the eInstruction response pads come with a warranty? Return to top

eInstruction IR pads come with a lifetime warranty. eInstruction RF pads come with a one-year limited warranty which covers defects in materials and workmanship in end-user eInstruction products. You may also purchase extended warranties for the RF pads.

3. Does CPS work with Microsoft VISTA? Return to top

Yes, the latest version of CPS is compatible with Microsoft VISTA.

4. Can I give a make-up test to a student on a separate day and combine his/her results with the rest of the class? Return to top

From the Report>Reports tab, you can merge two existing sessions together to create one new session. Merging sessions is particularly helpful when you give make-up sessions and do not want to have two separate sessions with the same data. For example, let’s say you give Test A on Wednesday and two students in your class are absent. On Friday, the two students are back at school and need to take the test. Engage Test A on Friday the same way you engaged Test A on Wednesday, and have the two students enter their responses. You can then merge Wednesday's session and Friday's session for Test A together to create one session with all of your students' answers. Detailed instructions can be found in the Help file.

5. Can I import a class roster from one CPS database into another CPS database?

Importing a class from another CPS database: Return to top

1. From within CPS, click the Classes tab.

2. Click the Import button. The Import Classes dialog opens.

3. Click the Browse button and look for the database containing the class you want to import.

4. Select the database file and click the Open button. The path and file name of the database appear beside the Browse button in the dialog box. Classes in that database appear below.

5. Select individual classes from this database by clicking the name of the class. You can import one class at a time.

6. Click OK. The imported classes appear on the Classes tab when the import is complete.

6. How do I import an ExamView lesson into CPS? Return to top

To add ExamView lessons to CPS in a PC, first close ExamView and then follow these directions:

1. Open CPS from your desktop icon.

2. Click the Prepare>Lessons and Assessments tab.

3. Click on the folder, in the lesson side (left or top window), you want to import an ExamView lesson into.

4. Click Add Files in the Lessons group. The Add Files window opens.

5. Use the Look in: box to locate the ExamView file you would like to import.

6. Click the arrow in the Files of type: box, and select the ExamView [*.tst,*bnk] option.

7. Click Open.

8. The ExamView file imports in to the folder you selected in the Prepare>Lessons and Assessments tab and is available in the Engage>Lessons and Assessments tab. You can engage this lesson like any other CPS lesson.

To add ExamView lessons to CPS in MAC, follow these directions:

1. In ExamView, open your test.

2. Click the File menu and move your mouse over the Export option.

3. Choose CPS and the Export window appears.

4. Type a name for the file in the Save As: text box.

5. Use the Where: pull-down menu to select where to save the file.

6. Click Export to export your test.

7. Close your ExamView file, and open CPS.

8. Click on the Prepare tab and Lessons section.

9. Select the lesson under which you would like to import the ExamView lesson.

10. Click the Import/Export button and a pop-up menu appears.

11. Choose Import from ExamView XML and the CPS: Open dialog appears.

12. Navigate your computer to select the ExamView file you want to add.

13. Click Open and the ExamView file appears in the lesson you selected.

7. How do I share lessons with other teachers? Return to top

You can make your database available to others so that they can Import the lessons for their own use.

· Make a copy of your database. You can do this in CPS by going to File and then Save a copy as...

· Once you have a copy, if there are lessons or other information that you don't want to leave available to others, you can delete them in the copied database.

· Put the copy on a network drive or USB flash/thumb drive.

· Another teacher can go to the Lessons & Assessments tab and then click Import.

· The CPS - Import Lessons window will appear. Click Browse to navigate to the copy of the database with the desired lesson(s.)

· Select the lesson(s) that are desired for import.

· IMPORTANT: When you make a copy of a database on an external drive source such as a network drive or USB drive, be SURE that you use the database for import only, or copy the database to a local drive before opening it. Database integrity can be compromised if you run the database itself from an external drive source.